The purpose of this policy is to describe the rights and responsibilities of the university, faculty, staff and students in the collection, use, retention, and maintenance of data produced as a result of the research enterprise of the university.

Faculty, staff (includes postdoctoral researchers), and students involved in the design, conduct, or reporting of research using university resources or facilities other than those typically used for academic instruction.

To set forth the university’s mechanisms for complying with HIPAA laws and corresponding regulations, including as to research activities that use protected health information (PHI).

All university faculty, staff, students, suppliers/contractors, and volunteers

To establish a comprehensive and coordinated physical access control management process across the university enterprise.

Employees, students, volunteers, guests, contractors, and authorized vendors

To outline the requirements for staff and departments when staff members are required to serve a probationary period.

Classified civil service and bargaining unit staff

To provide units, supervisors, and travelers with specific procedures to ensure efficiency and fiscal accountability for university business travel expenditures.

Units, faculty, staff, students, eligible guests, contractors, and suppliers

To promote the university’s compliance with federal regulations and best practices for dealing with research misconduct and to protect the integrity and reputation of the university and its scholars from false or unproven allegations of research misconduct.

All individuals involved with research activities, including faculty, staff, students, research associates and fellows, post-doctoral fellows, other research trainees, and visitors

To support the university’s sustainability goals and commitments by integrating sustainability into the university’s physical environment and establishing sustainability requirements for qualifying university projects.

University units, faculty, staff, students, visitors, and vendors

To establish management over the valuation of certain types of real estate investments owned directly by the university or Ohio State University Foundation.

All university personnel responsible the management of real estate investments owned directly by the university or Ohio State University Foundation

To provide guidance on the taxability of university-provided clothing and uniforms to ensure consistency across the university and compliance with tax and other applicable laws.

Units and employees

To guide the use of derivative instruments to accomplish the hedging of certain financial transactions in an effort to reduce or manage financial risk and or lower costs.

All university personnel responsible for the management of university debt and financial assets excluding the Office of Investments

To manage investments in a manner that will provide an income payout to the beneficiary(s) in accordance with a trust agreement and to preserve the purchasing power of a trust when it transfers to the university.

All university personnel responsible for managing trust agreements or individuals participating in trust agreements.

To support university sustainability initiatives by promoting the purchase of eco-friendly paper.

All employees

To advance the detection of patterns, practices, and specific forms of activity that indicate the existence of identity theft; the prevention of customers using false identifying information to obtain goods, services, or credit; and the protection of identifying information maintained by the university to the greatest possible extent.

Units that collect and maintain personal information for the purpose of allowing their customers to obtain goods, services, or credit

To ensure that investments of unrestricted operating funds in the university’s Long-Term Investment Pool are appropriate, given the financial status of the unit, and to set clear expectations regarding the time horizon for these investments.

Fund transfer initiators and approvers, fiscal staff, unit leaders, and units

The purpose of this policy is to allow for electronic signatures at Ohio State by methods that are practical and secure, balance risk and cost, streamline administrative processes, and comply with applicable law.

All individuals and entities internal and external to the university using electronic signatures to conduct university business

To promote the use of university funds in a responsible and appropriate manner consistent with the university mission, applicable law, and ethical practice.

All faculty, staff, graduate associates, student employees, appointees, guests, volunteers, contractors, and suppliers

To promote expenditure decisions that are consistent with the university mission, applicable law, and ethical practice.

Any person who spends, uses, or benefits from university funds

To provide guidance on authorization, documentation, and compliance with university policies and rules for PCard purchases.

Individuals, units, and departments that make or authorize PCard purchases on behalf of the university

To define the university community’s responsibility for reporting financial fraud and to establish procedures for addressing wrongful acts.

Employees, students, visitors, and volunteers

To establish parameters for the review of and payment for goods and services purchased by the university.

Individuals with fiscal duties and approved suppliers