Policies Under Review

Each university policy issuance and revision goes out for a two-week feedback period. Each feedback period is announced in onCampus Today and WMC HealthBeat.

Feedback Period Open
Protected Health Information & HIPAA
Description January 11, 2021 – January 25, 2021: The Wexner Medical Center Compliance and Integrity office welcomes your feedback on a proposed new policy. Your feedback is valued and will be shared with the writing group who will consider it as the policy is refined and finalized. They may be in contact should they have any questions about your feedback. Select the 'View proposed policy' button below to access a Word document which includes an overview of the proposed policy and the policy itself. Select the ‘Policy Feedback Form’ button to submit your feedback. View proposed policy Feedback Feedback due by: 01/25/2021 Policy Feedback Form If you prefer to provide feedback by redlining the proposed policy, please email your redlined document to policies@osu.edu

Feedback Period Open

Protected Health Information & HIPAA

Description

January 11, 2021 – January 25, 2021: The Wexner Medical Center Compliance and Integrity office welcomes your feedback on a proposed new policy. Your feedback is valued and will be shared with the writing group who will consider it as the policy is refined and finalized. They may be in contact should they have any questions about your feedback. Select the 'View proposed policy' button below to access a Word document which includes an overview of the proposed policy and the policy itself. Select the ‘Policy Feedback Form’ button to submit your feedback.

View proposed policy

Feedback

Feedback due by:
01/25/2021 Policy Feedback Form

If you prefer to provide feedback by redlining the proposed policy, please email your redlined document to policies@osu.edu

Feedback Period Closed
Physical Access Management and Control
Description July 20, 2020 – August 2, 2020 The Office of Administration and Planning welcomes your feedback on a proposed new policy. Your feedback is valued and will be shared with the writing group who will consider it as the policy is refined and finalized. They may be in contact should they have any questions about your feedback. Select the 'View proposed policy' button below to access a Word document which includes an overview of the proposed policy and the policy itself. Select the ‘Policy Feedback Form’ button to submit your feedback. View proposed policy Feedback Feedback ended on: 08/02/2020
Relocation Expenses
Description January 17, 2020 – February 2, 2020 The Office of Human Resources welcomes your feedback on a proposed revised policy related to the Enterprise Project. Your feedback is valued and will be shared with the writing group who will consider it as the policy is refined and finalized. They may be in contact should they have any questions about your feedback. Select the 'View proposed policy' button below to access a Word document which includes an overview of the proposed policy and the policy itself. Select the ‘Policy Feedback Form’ button to submit your feedback. View proposed policy View existing policy Feedback Feedback ended on: 02/02/2020
Research Misconduct
Description October 19, 2020 – November 15, 2020 The Office of Research welcomes your feedback on a proposed revised policy. Your feedback is valued and will be shared with the writing group who will consider it as the policy is refined and finalized. They may be in contact should they have any questions about your feedback. Select the 'View proposed policy' button below to access a Word document which includes an overview of the proposed policy and the policy itself. Select the ‘Policy Feedback Form’ button to submit your feedback. View proposed policy View existing policy Feedback Feedback ended on: 11/15/2020
Sustainable Design and Construction
Description September 28, 2020 – October 11, 2020 The Office of Administration and Planning welcomes your feedback on a proposed revised policy. Your feedback is valued and will be shared with the writing group who will consider it as the policy is refined and finalized. They may be in contact should they have any questions about your feedback. Select the 'View proposed policy' button below to access a Word document which includes an overview of the proposed policy and the policy itself. Select the ‘Policy Feedback Form’ button to submit your feedback. View proposed policy View existing policy Feedback Feedback ended on: 10/11/2020

University Policy Changes Related to the Enterprise Project

Propelled by the Time and Change strategic plan, responsible office priorities and Enterprise Project guiding principles, university policies have been revised to improve Ohio State’s employee experience as well as overall efficiency and effectiveness. The impacted policies are listed below by issuing office. These policy changes became effective with the launch of Workday, unless otherwise noted.

Office of Business and Finance

For questions on these policy changes, contact: Office of the Controller

Fiscal Stewardship policies
- Fiscal Stewardship (revision)
  - View overview of changes
  - View policy
- Financial Foundational Data Model (FDM) Management (issuance)
  - View policy
Accounting policies
- Asset Management (revision)
  - View overview of changes
  - View policy
- Inventory (issuance)
  - View policy
Buy Something policies
- Purchasing (revision)
  - View overview of changes
  - View policy
- Accounts Payable (revision)
  - View overview of changes
  - View policy
- PCard (revision)
  - View overview of changes
  - View policy
- Travel (revision)
  - View overview of changes
  - View policy
- Expenditures (revision)
  - Went into effect on November 1, 2019
  - View policy
Sell Something policies
- Accounts Receivable (revision)
  - View overview of changes
  - View policy
- Earnings Operations (issuance)
  - View policy
Cash Management & Banking policies
- Deposit of Funds (revision)
  - View overview of changes
  - View policy
- Bank Accounts (issuance)
  - View policy
- Cash and Cash Alternatives Payment Methods (revision)
  - View overview of changes
  - View policy

Office of Human Resources

For questions on these policy changes, contact: Employee and Labor Relations

Pre-employment policies
- Recruitment & Selection (revision) - renamed "Staff Recruitment & Selection"
  - View overview of changes
  - View policy
- Background Check (revision)
  - View overview of changes
  - View policy
Employment policies
- Appointments (revision) - renamed "Staff Employment"
  - View overview of changes
  - View policy
- Student Employment (revision)
  - View overview of changes
  - View policy
- Weather or Other Short-Term Closing (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy
- Disaster Preparedness and University State of Emergency (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy
Leave policies
- Paid Leave Programs (revision) - renamed "Paid Time Off"
  - View overview of changes
  - View policy
- Unpaid Leave (revision)
  - View overview of changes
  - View policy
- Military Leave & Reemployment Rights (revision)
  - View overview of changes
  - View policy
Compensation policies
- Scheduling Work & Overtime Compensation (revision)
  - View overview of changes
  - View policy
- Holidays (revision)
  - View overview of changes
  - View policy
- Supplemental Compensation Involving Work within the University (minor revision) - renamed "Additional Compensation Involving Work within the University"
  - Went into effect on December 16, 2019
  - View policy
- Reward & Recognition (minor revision)
  - Went into effect on November 1, 2019
  - View policy
- Salary Administration & Classification (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy
Discipline & Grievances policies
- Resignation or Voluntary Termination (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy
Ending Employment policies
- Staff Severance (revision)
  - View overview of changes
  - View policy
- Reduction in Work Force (Classified Civil Service Staff) (revision)
  - View overview of changes
  - View policy
- Reduction in Work Force (Unclassified Staff) (revision)
  - View overview of changes
  - View policy

Office of Academic Affairs

For questions on these policy changes, contact: Jan Neiger

Pre-employment policy
- Faculty Recruitment & Selection (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy
Employment policy
- Faculty Appointments (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy
Compensation policy
- Faculty Compensation (minor revision)
  - This is a minor revision and did not go out for feedback
  - View policy

Policies Under Review

University Policy Changes Related to the Enterprise Project

Office of Business and Finance

Fiscal Stewardship policies

Fiscal Stewardship (revision)

Financial Foundational Data Model (FDM) Management (issuance)

Accounting policies

Asset Management (revision)

Inventory (issuance)

Buy Something policies

Purchasing (revision)

Accounts Payable (revision)

PCard (revision)

Travel (revision)

Expenditures (revision)

Sell Something policies

Accounts Receivable (revision)

Earnings Operations (issuance)

Cash Management & Banking policies

Deposit of Funds (revision)

Bank Accounts (issuance)

Cash and Cash Alternatives Payment Methods (revision)

Office of Human Resources

Pre-employment policies

Recruitment & Selection (revision) - renamed "Staff Recruitment & Selection"

Background Check (revision)

Employment policies

Appointments (revision) - renamed "Staff Employment"

Student Employment (revision)

Weather or Other Short-Term Closing (minor revision)

Disaster Preparedness and University State of Emergency (minor revision)

Leave policies

Paid Leave Programs (revision) - renamed "Paid Time Off"

Unpaid Leave (revision)

Military Leave & Reemployment Rights (revision)

Compensation policies

Scheduling Work & Overtime Compensation (revision)

Holidays (revision)

Supplemental Compensation Involving Work within the University (minor revision) - renamed "Additional Compensation Involving Work within the University"

Reward & Recognition (minor revision)

Salary Administration & Classification (minor revision)

Discipline & Grievances policies

Resignation or Voluntary Termination (minor revision)

Ending Employment policies

Staff Severance (revision)

Reduction in Work Force (Classified Civil Service Staff) (revision)

Reduction in Work Force (Unclassified Staff) (revision)

Office of Academic Affairs

Pre-employment policy

Faculty Recruitment & Selection (minor revision)

Employment policy

Faculty Appointments (minor revision)

Compensation policy

Faculty Compensation (minor revision)