Expectations for faculty members, including administrators and staff with faculty appointments, to avoid conflicts of commitment in carrying out their university education, research, scholarship or service responsibilities.

Establishes guidelines and reporting requirements for paid consulting external to the university, that is undertaken by faculty members (including administrators with faculty appointments) and that is related to their area of professional expertise.

To educate units about regulations related to conducting university educational activities outside Ohio, develop a process to collect student placements outside Ohio, assist the State Authorization Team in prioritizing necessary authorization requests, and seek approval or exemption for trigger activities

To comply with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, which sets forth requirements designed to protect the privacy of student education records

In compliance with Ohio Revised Code 149.33(B), the Records Management policy establishes a program for the creation, preservation, and disposition of records created by the university

Policy designed to facilitate the transfer of students and credits from one college or university to another.

The purpose of this policy is to identify the support and assistance that Ohio State provides to student service members and veterans.

To establish parameters for the review of and payment for goods and services purchased by the university.

To define requirements for the creation of an accounts receivable, collection of accounts receivable, and returned checks.

To standardize the requirements for establishing and maintaining affiliated entity status and to clarify the role and responsibilities of university employees.

Provides philosophical basis and legal requirements regarding use of alcohol on campus and at university-sponsored events. Outlines procedures for providing alcohol at social events and selling it at licensed venues. Lists sanctions for violations of the policy as well as community resources and health risks of using alcohol and other drugs.

To provide guidance on how to properly document, maintain, and safeguard capital assets and non-capital assets in accordance with state and federal regulations including 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Federal Acquisition Regulations and Supplements; OMB Audit Requirements Compliance Supplements; and OMB Uniform Grant Guidance. To support university and sponsor-owned property being used to the fullest and most reasonable extent possible by the university; to support the disposal of surplus property in a fair, economical, and ecological way; and to provide for appropriate disposal of capital assets.

To set requirements for BCM, maintain continued availability of critical functions, and align university practices with BCM industry standards

To define the process for establishing, maintaining, and closing bank change orders, change funds, ePayment programs, petty cash funds, and single-use and reloadable pre-paid cards.

To establish parameters for acceptance, safekeeping, and timely deposit of funds in compliance with Ohio Revised Code (ORC) 9.38-Deposit of public monies; identification of university unit recipients of funds in a university bank account; and claiming unclaimed funds.

The purpose of this policy is to allow for electronic signatures at Ohio State by methods that are practical and secure, balance risk and cost, streamline administrative processes, and comply with applicable law.

To promote expenditure decisions that are consistent with the university mission, applicable law, and ethical practice.

Establishes guidelines and reporting requirements for paid consulting external to the university, that is undertaken by faculty members (including administrators with faculty appointments) and that is related to their area of professional expertise.

To promote the use of university funds in a responsible and appropriate manner consistent with the university mission, applicable law, and ethical practice.

To account for multiple funding sources and ensure that resources are used for their intended purpose in a manner that meets the university’s obligation of financial stewardship.

To ensure that investments of unrestricted operating funds in the university’s Long-Term Investment Pool are appropriate, given the financial status of the unit, and to set clear expectations regarding the time horizon for these investments.

To advance the detection of patterns, practices, and specific forms of activity that indicate the existence of identity theft; the prevention of customers using false identifying information to obtain goods, services, or credit; and the protection of identifying information maintained by the university to the greatest possible extent.

To establish rules regarding the ownership, distribution, and commercialization of intellectual property created by university faculty, staff, and students.

To establish the overall goals, management responsibilities, investment strategies, and discipline for the investment programs of the university investment program.

To provide parameters for the support of comprehensive mail services to units and employees.

Outlines university loss-control program that protects employees from occupational injuries and illnesses, protects university property from loss and damage, and protects the environment.

To educate units about regulations related to conducting university educational activities outside Ohio, develop a process to collect student placements outside Ohio, assist the State Authorization Team in prioritizing necessary authorization requests, and seek approval or exemption for trigger activities

To provide the university with clear and manageable steps to protect customer cardholder data and to protect the university from a cardholder breach by complying with PCI DSS.

To provide guidance on authorization, documentation, and compliance with university policies and rules for PCard purchases.

Governs requests for public records of the university and providing such records in compliance with the Ohio Public Records Act.

To require that all university-funded purchases are authorized and in compliance with applicable federal, state, and local laws and regulations; university rules and policies, including the Board Policy on Purchasing and Competitive Bidding; applicable donor or sponsor-specific requirements; and any additional Health System and OSP requirements.

In compliance with Ohio Revised Code 149.33(B), the Records Management policy establishes a program for the creation, preservation, and disposition of records created by the university

To support university sustainability initiatives by promoting the purchase of eco-friendly paper.

To define the university community’s responsibility for reporting financial fraud and to establish procedures for addressing wrongful acts.

To ensure that references to The Ohio State University in supplier’s advertising do not reflect unfavorably on the university and that any references to the university’s use of a product or service are made only with the university’s express prior approval.

To support the university’s sustainability goals and commitments by integrating sustainability into the university’s physical environment and establishing sustainability requirements for qualifying university projects.

To provide units, supervisors, and travelers with specific procedures to ensure efficiency and fiscal accountability for university business travel expenditures.

To manage investments in a manner that will provide an income payout to the beneficiary(s) in accordance with a trust agreement and to preserve the purchasing power of a trust when it transfers to the university.

To maintain the highest levels of stewardship, to ensure all university investments further the university’s mission, and to comply with all university, state, and federal laws and reporting requirements.

To guide the use of derivative instruments to accomplish the hedging of certain financial transactions in an effort to reduce or manage financial risk and or lower costs.

To promote responsible use of university vehicles, establish requirements for the operation and maintenance of university vehicles, provide consistent oversight, advance the safety and well-being of the university community, promote efficiency while preserving environmental and economic resources, and comply with local, state, and federal laws and regulations.

To provide guidance on the taxability of university-provided clothing and uniforms to ensure consistency across the university and compliance with tax and other applicable laws.

To establish management over the valuation of certain types of real estate investments owned directly by the university or Ohio State University Foundation.

Outlines the basic requirements and expectations for all university websites.

The Ohio State University is committed to the full inclusion of all qualified individuals. As part of this commitment, policies and procedures will ensure that persons with disabilities are not subjected to discrimination or denied full and equal access to programs (academic, co-curricular or employment), activities, benefits or services offered by the university on the basis of their disability.

Provides philosophical basis and legal requirements regarding use of alcohol on campus and at university-sponsored events. Outlines procedures for providing alcohol at social events and selling it at licensed venues. Lists sanctions for violations of the policy as well as community resources and health risks of using alcohol and other drugs.

The Board of Trustees desires to provide for the flexibility needed to ensure the timely completion of facilities improvements projects while ensuring that the Board of Trustees retains the authority and ability to exercise appropriate oversight regarding the facilities improvement process, especially with respect to major projects.

To regulate and establish standards for all signage and graphics used on university property, to assist in providing direction and information, to ensure adherence to minimum aesthetic and design standards, and to ensure uniformity in appearance.

To provide information to the university community about how to prepare for, and procedures to follow during, a University State of Emergency.

Outlines university loss-control program that protects employees from occupational injuries and illnesses, protects university property from loss and damage, and protects the environment.

The Ohio State University is committed to the full inclusion of all qualified individuals. As part of this commitment, the university will ensure that persons with disabilities are provided with reasonable accommodations.

To support the university’s sustainability goals and commitments by integrating sustainability into the university’s physical environment and establishing sustainability requirements for qualifying university projects.

To mitigate risks to individuals and organizations potentially affected by UAS activities. To ensure compliance with federal, state, and local laws; applicable university policies; contract provisions; and referenced guidance. To enable teaching and scholarship

To provide guidance on and promote consistent application of procedures during a weather or other short-term closing.

To maintain a work environment free from workplace violence.

To maintain the highest levels of stewardship, to ensure all gifts further the university’s and the foundation’s mission, and to comply with state and federal laws and reporting requirements.

To provide guidance on the creation and utilization of finite naming opportunities.

To educate units about regulations related to conducting university educational activities outside Ohio, develop a process to collect student placements outside Ohio, assist the State Authorization Team in prioritizing necessary authorization requests, and seek approval or exemption for trigger activities

To standardize the requirements for establishing and maintaining affiliated entity status and to clarify the role and responsibilities of university employees.

The Board of Trustees desires to provide for the flexibility needed to ensure the timely completion of facilities improvements projects while ensuring that the Board of Trustees retains the authority and ability to exercise appropriate oversight regarding the facilities improvement process, especially with respect to major projects.

To require that information security events are reported and investigated to determine whether data breaches have occurred that trigger specific notification requirements.

To provide guidance for establishing IT security requirements.

To outline the appropriate use and protection of the university’s institutional data while preserving the open, information-sharing culture of its academic mission.

To provide guidance regarding the creation and management of institutional social media accounts for university marketing or communications purposes.

To educate units about regulations related to conducting university educational activities outside Ohio, develop a process to collect student placements outside Ohio, assist the State Authorization Team in prioritizing necessary authorization requests, and seek approval or exemption for trigger activities

Governs requests for public records of the university and providing such records in compliance with the Ohio Public Records Act.

To provide expectations to support the responsible use of university computing resources.

The Ohio State University is committed to the full inclusion of all qualified individuals. As part of this commitment, policies and procedures will ensure that persons with disabilities are not subjected to discrimination or denied full and equal access to programs (academic, co-curricular or employment), activities, benefits or services offered by the university on the basis of their disability.

To promote the safety and welfare of minors who participate in activities and programs with minors and are entrusted to the university’s care. To support the protection of minors, this policy outlines what is required of faculty, staff, appointees, students, student employees, graduate associates, and volunteers who work in activities and programs with minors, and informs individuals of their reporting obligations in instances of known or suspected child abuse or neglect of minors. Ohio State expects parents or guardians to provide supervision over minors on university property unless they are involved in an activity or program with minors. In addition to the requirements of this policy, faculty, staff, appointees, students, student employees, graduate associates, and volunteers must adhere to obligations that may be imposed by applicable law, including but not limited to Ohio Revised Code Sections 2151.421 and 2921.22.

Defines supplemental compensation and outlines required approvals.

To promote equal employment opportunity and prohibit discrimination and harassment based on the aforementioned protected classes and in accordance with the law or applicable executive order, including and not limited to: Americans with Disabilities Act, Age Discrimination Act of 1975, Age Discrimination in Employment Act, Genetic Information Nondiscrimination Act, Pregnancy Discrimination Act, Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Ohio Executive Order 2019-05D, Executive Order 11246, and any other laws or applicable executive orders related to equal opportunity.

To maintain a safe and secure environment for the campus community and ensure background checks are conducted according to established standards.

To establish expectations for university staff and applicants should they engage in work outside of the university that could create a conflict of interest as it relates to their position at the university, and to ensure compliance with the Ohio Ethics Law

Establishes the processes for taking corrective action with and/or terminating classified and unclassified staff.

To ensure equal access to digital information and digital services for all university constituencies (students, prospective students, faculty, staff, student employees, guests, visitors, and program participants with disabilities).

To provide guidance on the use of disaster leave.

To provide information to the university community about how to prepare for, and procedures to follow during, a University State of Emergency.

Establishes the university as a drug free work and living environment, sets parameters for drug testing, self-disclosure of drug/alcohol convictions, and notifying University Police.

Prohibits discrimination on the basis of disability and affirms the university's commitment to equal employment opportunities and reasonable accommodation for qualified individuals with disabilities, pursuant to the ADA Amendments Act of 2008 (ADAAA), Titles I and II of the Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act of 1973.

Annual reviews of faculty serve to monitor progress toward tenure, promotion, reappointment, and ongoing outcomes. Written performance reviews serve to assist faculty in improving professional productivity, establish goals against which faculty performance will be assessed, determine salary increases and other resource allocations, define progress toward reappointment and/or promotion, and, in the event of poor performance, establish and explain the need for remedial steps.

To provide guidance for appointment decisions for each faculty type. Faculty Rule 3335-5-19 states the general criteria governing the types of faculty titles. Faculty Rules 3335-6 and 3335-7 describe in detail the tenure-track, and clinical and research appointment types.

To establish requirements for compensation decisions to support the recruitment, performance, and retention of high-quality faculty.

Expectations for faculty members, including administrators and staff with faculty appointments, to avoid conflicts of commitment in carrying out their university education, research, scholarship or service responsibilities.

Policy governing faculty fellow appointments.

Establishes guidelines and reporting requirements for paid consulting external to the university, that is undertaken by faculty members (including administrators with faculty appointments) and that is related to their area of professional expertise.

Policy governing faculty professional leaves, a program created to give faculty a period of uninterrupted time to invest in their professional development.

Policy on recruiting tenure track, clinical track, and research track faculty.

A special assignment releases a faculty member from regular duties for a period of up to one full semester so that he or she may concentrate on a unique research, service, or teaching endeavor or invest in a relatively brief professional development opportunity.

To ensure compliance with the Family and Medical Leave Act (FMLA) and consistent application to all university employees.

To promote work life balance for the university community, when possible.

To provide the framework for the implementation of employee furloughs that would address an actual or projected operating budget deficit, decline in financial resources, and/or other significant fiscal or operational circumstance resulting from an interruption or reduction in state or other funding to the university, university state of emergency, decline in institutional enrollment, extensive impairment to university facilities, natural disaster, pandemic, Act of God, or other event that unexpectedly impacts the operating budget of the university.

To provide eligible employees guidance on the university’s holiday benefit and its administration.

Sets parameters for pre and post employment medical exams.

To provide eligible faculty and staff military leave benefits and reemployment rights in accordance with federal and state law, including the USERRA.

Prohibits family members from being immediately responsible for the decision to hire, or the supervision, direction, evaluation, or salary recommendation of other family members.

To provide guidance on and promote consistent application of paid time off benefits designed to support faculty and staff as they balance career, personal, and family life.

Outlines performance management process and performance review guidelines.

To provide guidance on how to assemble and maintain personnel files and ensure that such files are preserved and consistent throughout the university.

To outline the requirements for staff and departments when staff members are required to serve a probationary period.

The Ohio State University is committed to the full inclusion of all qualified individuals. As part of this commitment, the university will ensure that persons with disabilities are provided with reasonable accommodations.

In compliance with Ohio Revised Code 149.33(B), the Records Management policy establishes a program for the creation, preservation, and disposition of records created by the university

To outline the process for requesting and completing a reduction in force of a Classified Civil Service staff member in accordance with Chapter 81 of the Rules of Classified Civil Service.

To outline the process for requesting and completing a reduction in force of an unclassified staff member.

Outlines reemployment eligibility for faculty and staff who have retired from the university, received a separation incentive/phased retirement from the university, or when terminated in specific situation.

To establish requirements regarding the administration of relocation assistance offered to new hires.

To establish requirements for staff who end their employment with the university or who plan to leave their current university position to transfer to another position within the university.

To provide guidance on how to administer rewards and recognition.

Approval process for salary actions, pay ranges/bands, classification process, compensation principles.

To provide guidance on scheduling work and on compensatory and overtime eligibility, use, and payouts.

To promote a safe and secure environment for the campus community.

To maintain an environment for work and study free from sexual misconduct.

To establish requirements for the consistent use and treatment of staff positions.

To provide guidance and establish consistent standards for how staff employment opportunities are posted and filled.

To provide guidance on implementation of the severance program for eligible staff.

To provide guidance on the employment processes and procedures for student employees.

Prohibits tobacco use on campus.

The university provides opportunity for and encourages participation in job-related training programs for staff and faculty that will enhance skills and knowledge and maximize job performance. The responsibility for participating in training is shared by individual employees, supervisors/managers, and the university.

Guidelines to ensure that employees with temporary physical and/or psychological restrictions can work to the extent possible.

To provide guidance on and consistent application of unpaid leave benefits designed to support faculty and staff as they balance career, family, and personal life.

To provide guidance on and promote consistent application of procedures during a weather or other short-term closing.

The Ohio State University encourages all faculty, staff, students and volunteers, acting in good faith, to report suspected or actual wrongful conduct. The university is committed to protecting individuals rom interference with making a protected disclosure and from retaliation for having made a protected disclosure or for having refused an illegal order as defined in this policy. University faculty, staff, students, or volunteers may not retaliate against an individual who has made a protected disclosure or who has refused to obey an illegal order. University faculty, staff, students, or volunteers may not directly or indirectly use or attempt to use the official authority or influence of their positions or offices for the purpose of interfering with the right of an individual to make a protected disclosure to the individual’s immediate supervisor or other appropriate administrator or supervisor within the operating unit, or other appropriate university official about matters within the scope of this policy. It is the intention of the university to take whatever action may be needed to prevent and correct activities that violate this policy.

To maintain a work environment free from workplace violence.

To ensure equal access to digital information and digital services for all university constituencies (students, prospective students, faculty, staff, student employees, guests, visitors, and program participants with disabilities).

To require that information security events are reported and investigated to determine whether data breaches have occurred that trigger specific notification requirements.

To provide guidance for establishing IT security requirements.

To outline the appropriate use and protection of the university’s institutional data while preserving the open, information-sharing culture of its academic mission.

To provide guidance regarding the creation and management of institutional social media accounts for university marketing or communications purposes.

To comply with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, which sets forth requirements designed to protect the privacy of student education records

To provide expectations to support the responsible use of university computing resources.

The purpose of this document is to describe the mission, scope, authority, and components of the Animal Care and Use Program (ACUP or Program) for all vertebrate animals used in research, testing and teaching at The Ohio State University irrespective of funding source.

Outlines the key features of export control regulations, examines the relationship of these regulations to activities conducted at the university, and explains how the university will assist personnel to ensure compliance with such export control regulations.

Provides guidance on identifying, evaluating, and managing situations involving financial conflict of interests of faculty members, including administrators with faculty appointments.

A special assignment releases a faculty member from regular duties for a period of up to one full semester so that he or she may concentrate on a unique research, service, or teaching endeavor or invest in a relatively brief professional development opportunity.

To ensure compliance with laws, regulations, and standards.

Describes the mission, scope, authority, and components of the institution's Human Research Protection Program.

This policy describes the responsibilities of the university, registrants, and authorized agents who use controlled substances in animal, cell culture, or in-vitro analytical laboratory research, and specifically, their responsibilities to comply with Board of Pharmacy and DEA requirements concerning the administration, handling, storage, destruction, and/or transfer of controlled substances used in such research.

Policy describes the responsibilities of the university and individuals who engage in research activities involving recombinant DNA, gene transfer, human stem cells, biohazardous materials (e.g., potentially pathogenic substances/toxins, and/or human tissue and body fluid), and select agents, including the responsibility of the university and individuals to comply with the legal and ethical requirements for the responsible use of these agents.

To educate units about regulations related to conducting university educational activities outside Ohio, develop a process to collect student placements outside Ohio, assist the State Authorization Team in prioritizing necessary authorization requests, and seek approval or exemption for trigger activities

The purpose of this policy is to describe the rights and responsibilities of the university, faculty, staff and students in the collection, use, retention, and maintenance of data produced as a result of the research enterprise of the university.

To promote the university’s compliance with federal regulations and best practices for dealing with research misconduct and to protect the integrity and reputation of the university and its scholars from false or unproven allegations of research misconduct.

To mitigate risks to individuals and organizations potentially affected by UAS activities. To ensure compliance with federal, state, and local laws; applicable university policies; contract provisions; and referenced guidance. To enable teaching and scholarship

The Ohio State University is committed to the full inclusion of all qualified individuals. As part of this commitment, policies and procedures will ensure that persons with disabilities are not subjected to discrimination or denied full and equal access to programs (academic, co-curricular or employment), activities, benefits or services offered by the university on the basis of their disability.

Provides philosophical basis and legal requirements regarding use of alcohol on campus and at university-sponsored events. Outlines procedures for providing alcohol at social events and selling it at licensed venues. Lists sanctions for violations of the policy as well as community resources and health risks of using alcohol and other drugs.

The Ohio State University is committed to the full inclusion of all qualified individuals. As part of this commitment, the university will ensure that persons with disabilities are provided with reasonable accommodations.

The purpose of this policy is to identify the support and assistance that Ohio State provides to student service members and veterans.

To set forth the university’s mechanisms for complying with HIPAA laws and corresponding regulations, including as to research activities that use protected health information (PHI).